Note: There are three different Member Types: Administrator, Editor and Staff User. Each member type has a different level of access to the yearbook. You can set these levels under the Manage Yearbook Account section. To all a staff member access you must select "Approved User". If at any time you need to remove a staff member just simply click on the member's name from the Yearbook Staff Page and select "Rejected". The Administrator has full access to all yearbook information. This option should only be used for Yearbook Advisors.
Manage User Permissions
Under manage permissions, you can set the access level for your staff members and Editors. They have been preset with our suggestions but you can update them to fit your needs.
Viewing Videos and other Help Documents
You can access all tutorial videos under the "Help" Tab. Just click on the video you would like to view and watch our webinars at your convenience. You can also find written instructions to all of our design programs. Contact support directly if you need a little more assistance. We're always happy to help!
Uploading and Managing Photos
There are many different ways you and your staff can upload and manage photos for your yearbook. This function can easily be set up for other students and parents to upload photos from your Yearbook Home Page where you login. Click on "Manage Account" from your Manage Tab to set up this option. When managing your photos you also have the option to change your photo status, tag and add comments.
- Click on the "Upload Photos" under the Upload Tab
- Select a category you wish to upload your photos to
- Click "Select Files" to select photos from your computer (you can select multiple files at once by holding down the shift key while selecting files)
- Click "Start Upload"
If you have trouble using the new uploader, you can use the older version by clicking on the button on the bottom of the page.
Upload via Facebook and Instagram
Have a Facebook or Instagram account? You can easily import your images from Facebook and Instagram to your yearbook account by selecting "Import Photos from Facebook" or "Import Photos from Instagram" under your Upload Tab and login.
- Select a category from Facebook or Instagram
- Select a category you created in your account and click "Import Facebook Photos" or "Import Instagram Photos"
Managing Your Photos
You can organise your photos by category. When users and other staff members upload photos, it's best to have different categories available that allow you to easily find the photos you need. Let's create a category.
- Under your Upload Tab click on "Create A Category"
- Enter your new category name and a brief description
- If your new category will be a Sub-Category, choose a "Category Parent"
- Then click "Done"
When managing your photos, you also have the option to select, move, delete, rotate, and download photos and categories. Just go to "Manage Photos" in the Manage Tab.
Using the Yearbook Ladder
Creating and organising your yearbook pages can be easy and fun using our Yearbook Ladder. From the ladder you can submit your completed yearbook for production, preview and move pages. You also have the option to assign pages to your yearbook staff within the "Page Details."
- Section: Organize your pages by sections using the options from our drop down menu.
- Title: If your yearbook follows a particular theme add a title to better organize your pages.
- Due Date: Keep your staff organized by creating deadlines for when their assigned pages must be completed.
- Status: You can change the status of your pages by either listing as placed, locked, finalized or hide your page using our newest feature "Lock & Hidden"
- Your "Page Notes" shows when the selected page was last updated along with who updated the page.
- If you are not using EDOnline: Fotofusion & InDesign users can also upload their pages fast and easy.
How to Apply Pages to your Yearbook Ladder: for Fotofusion and InDesign Users
To apply a page to your ladder created from Fotofusion or an outside design software such as InDesign follow these steps:
- Click "Assign Page" in a blank page on your ladder
- Select the file you would like to apply to your ladder
- Click the "Select Page" button next to the page you would like to apply
- Click "Update Ladder" after you have applied the page to your ladder
- Once you have uploaded all your pages to the ladder you are ready to submit for production
Note: It is very important to make sure there are no other changes that need to be made before you click the "Submit for Production" button. If you submit and need to make additional changes, charges will apply.
Moving Pages
When you've created your pages for your yearbook but would like to change the location in which the page appears you have the option to move page spreads. You can move, insert a blank spread or delete any undesired spread from your page designer. After you are satisfied with the location in which your page appears click "Confirm Page Moves". If you are dissatisfied with your page moves, you can click "Reset Page Moves" and it will allow you to start over.
In "Advanced Page Moves" you can move individual pages rather than the entire two-page spread.
Yearbook Advisors can update account information from your yearbook account. Update your page and yearbook account or your delivery date. Any changes made will be sent directly to your account manager. You can even view your price change if you decide to add upgrades to your yearbook so you can see if it is within your yearbook budget.
Personalise your Homepage
Pick your own image, include the option for your students to order a yearbook online, upload images, purchase ads, link your yearbook to Facebook and include an image of your cover design to spark interest and sales!